When you have been assigned to a clinical rotation at Community Health Network (CHNw) facilities, your statewide course coordinator will notify you, CHNw, and the MSE Compliance office to start the onboarding process. The MSE Compliance office will work with you and the CHNW Medical Student Education office throughout the onboarding process to ensure that it is completed prior to the start of your scheduled clinical rotation. Onboarding is required for both inpatient and outpatient clinical rotations at CHNw.
Community Health Network (CHNw) requires a 30-60 day notice prior to the first day of a scheduled clinical rotation in order for onboarding to be complete. If scheduling of your clinical rotation has fallen less than 30 days prior to the beginning of the rotation, it is imperative that you reach out to the MSE Compliance Office immediately upon notification of scheduling by the statewide course coordinator in order to facilitate rapid onboarding or recredentialing with CHNw.
Regardless of whether you have previously rotated at a CHNw facility, you must follow the onboarding instructions provided by CHNw through completion in a timely manner. Onboarding or recredentialing must be completed prior to the start of your scheduled clinical rotation. Failure to complete onboarding in advance of your scheduled clinical rotation may result in your clinical rotation to another facility or postponement.
Please send all email correspondence and completed forms regarding CHNw onboarding to both Scott McNew, the Manager of Medical Student Education at CHNw at smcnew@ecommunity.com and the MSE Compliance office at compreq@iu.edu.
Onboarding Process
Orientation
Orientation is required for all medical students scheduled to complete a clinical rotation at CHNw and includes issue of your network ID badge and access card, training on CHNw’s intranet system and EPIC (regardless of previous training). Orientation is an in person event and cannot be completed virtually.
Once you have notified CHNw and the MSE Compliance Office of your upcoming clinical rotation, CHNw will send you an emailed Outlook calendar invitation with specific date, time, and location information for your CHNw Orientation.
As a general rule, orientation classes are offered on Mondays at 8:00 a.m. at the Community Hospital North campus. Class will begin promptly at 8 a.m., and admittance is not allowed beyond 8:15 a.m. Please use designated employee parking only, while at any CHNw facility. This class will conclude by 12:30 p.m.
Please note that it is recommended that you bring your own earbuds or headphones for orientation.
Required Forms
The following forms must be completed and returned to Scott McNew at Community Health Network via email to smcnew@ecommunity.com. Remember to cc: MSE Compliance at compreq@iu.edu on all onboarding correspondence to CHNw.
Identification Badge and Access Control
Completion and submission of the CHNw Identification Badge and Access Control Request Form will allow you to be granted a security access control card and identification badge, which must be done prior to your scheduled clinical rotation. You cannot access CHNw clinical areas without each of these items being complete.
The form includes a line for you to include your entire social security number (SSN) on the top of this form. You must provide CHNw with your entire SSN in order for you to gain access to the necessary CHNw systems that you will access during your clinical rotation.
The MSE Compliance office strongly recommends that you secure your personal information, including your SSN, when transmitting completed forms including this information electronically via email. CHNw has access to the IU School of Medicine encryption system. Please encrypt your email to CHNw and MSE Compliance including your completed form.
This form is used by CHNw for not only non-employed physicians, as the form is labeled, but also for medical students and other allied health professionals. If you have questions on completing the form, please contact MSE Compliance at compreq@iu.edu.
EPIC Transcripts
Community Health Network utilizes the EPIC system. If you have already received EPIC training, please submit your EPIC transcripts via email to Scott McNew, cc: MSE Compliance, in anticipation of your onboarding orientation.
Please note that attendance at orientation is required, regardless of previous EPIC training. However, upon approval by CHNw of submitted EPIC transcripts, you will receive credit for the EPIC training class that follows orientation.
Instructions on how to extract your learning transcript from HealthStream for submission to CHNw is provided on the EPIC training page.
Please review the Medical Student Notes for CMS Preceptor Information document.
CHNw Standards of Behavior
Please review and sign the Community Standards of Behavior form.