Requirements for Trainee Appointment

• Hiring Process (pdf)
   - Routing diagram for contract request, background checks, I-9s, and electronic documents
• Conditions and Requirements of Appointment
• Appointment Letter
• Appointment Letter Request Form (Residents & Fellows)-Updated 8/1/2011
• Additional Fellowship Requirements and Documents (pdf)
• Requirements of Personnel File Forms
  -Comprehensive description of how new trainee paperwork should be filled out.
• Initial Appointment Checklist
  -This list is a tool for you to track new trainee paperwork as it is submitted.  Please do not submit this list to the GME Office!!!
• Pre-Training Checklist for Incoming House Staff- Updated 5/1/2012
  -This list is provided to incoming trainees to help them track necessary training modules and documents
• NPI number instructions
• Orientation instructions-New!
• Payroll Action Items-New!
• Stipends 

Payroll Policies and Procedures

• H1B Prevailing Wage Procedures
  -Stipend by level, e-doc instructions; includes 2011 prevailing wages
• Edoc Basics
  -Brief overview of different types of edocs and how to complete them
• Overpayment Procedures
• Location Policy
  -Tracking and reporting physical location  of House Staff rotation
• Research Guidelines-(Patient & Non-patient Related)
  -Coding House Staff research activities

GME Training Policies and Procedures

• IUSM Core Values and Guiding Principles
• Accomodations for Residents with Disabilities
• Alcohol and Drug-Free Workplace Policy (pdf)
• Background Check Information
• Certification for Active Board Status
• Closure/Reduction Policy
• Completion of Training Policy
• Duty Hours and the Working Environment
• Equal Opportunity/Affirmative Action
• Grievance, Discipline and Termination
• Honor Code
• Internal Review Procedures (pdf)
  Internal Review Report Template
  Supplemental Questionnaire
  Resident Survey Summary
• Leave of Absence Policy
• Military Leave
• Moonlighting and Other Professional Activity
  Moonlighting Activity Form
• Motor Vehicle Records Check Policy
  Motor Vehicle Records Check Form
• Non-Academic Criteria (Technical Standards) for House Staff
• Paid Time Off Policy
• Part-time Residency Policy (pdf)
• Policy for Unprofessional or Abusive Behavior and Sexual Harassment
• Policy on Official Communications
• Policy Regarding the Newly Deceased (pdf)
• Procedure for Review and Approval of Documents by GMEC and the DIO (pdf)
• Record Retention Policy
• Relations With Colleagues Policy
• Request for New Training Program Procedures (pdf)
• Resident/Fellow Transfer Policy and Evauation Form (pdf)
• Resident Supervision (pdf)
• Requesting Duty Hour Exceptions (pdf)
• Resident Eligibility, Selection, Evaluation, and Promotion (pdf)
• Statement of House Staff Responsibilities

Non-GME Policy Links:

• Office of International Affairs
• Clarian's new Admission Status Policy & Procedural Changes:
   Outpatient Observation Services
         -->Slide Presentation
   Admission Status
   Procedural Changes

General Information

• On-Call Meals
• Instructions for Processing E-docs
• Indiana Center for Intercultural Communications (ICIC)
• IUSM Mentoring Program
• IUSM Medical Libraries
• Comparison of H1B and J1 Visa Issues
• Comparison of E3 vs. H1B vs. J1 visas
• Protocol for J-1 Visas
• Create new E-mail account
• Forward existing student IUSM e-mail account
• Hospital Service Contacts (pdf)
  -Keys, On-Call Rooms, Security,  Computer Problems, Gold Cards, Needle Sticks, etc.
• Program Letter of Agreement
  NOTE: The program letter of agreement should be signed by both the program director and site director before being brought to the GME Office for the DIO's signature.
• Relationship Centered Care Initiative
• Teacher-Learner Advocacy Committee (TLAC)
  TLAC Process for Resolving Conflicts
  NEW!
• ACGME Program Citations
  Common program citations and what a program coordinator can help avoid.

• 2012 ACLS/PALS Information and Schedules

          -ACLS Initial Welcome Letter

          -ACLS Renewal Letter

          -PALS Initial Welcome Letter

          -PALS Renewal Letter

          -Course Book Vendors

          -ACLS Study Guide

          -PALS Study Guide

          -ACLS/PALS Class Dates