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	<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.01 Transitional//EN">
	<HTML>
	<HEAD>
	<TITLE>Program Director and Coordinator Page</TITLE>
	<meta http-equiv="Content-Type" content="text/html; charset=UTF-8">
	<meta name="description" content="">
	<meta name="keywords" content="">
	<style type="text/css" media="screen" >
		@import url(body.css);
	</style>
<style type="text/css" media="print" >
		@import url(print.css);
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<!--[if IE 8]>
<style type="text/css" media="screen">
		@import url(body_ie.css);
	</style>
<style type="text/css" media="print">
		@import url(print.css);
	</style>
<![endif]-->
<!--[if IE 7]>
<style type="text/css" media="screen">
		@import url(body_ie.css);
	</style>
<style type="text/css" media="print">
		@import url(print.css);
	</style>
<![endif]-->
<!--[if lt IE 7.]>
<style type="text/css" media="screen">
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<style type="text/css" media="print">
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					//-->
				</script>
				</HEAD>

 


















	
	
		
		
		
		
			
		
		
	







	
	
		
			
		
	


	






	
	
	
	
	
	
	
	

<!-- -->
<body>
<div id="header_span">
	<div class="header"><a href="http://www.indiana.edu"  target="_blank" ><img src="images/iu_logo.jpg" align="left" border="0" alt="Indiana University"></a><div>












	
	
	<form method="get" action="http://search2.iu.edu/search" style="padding:0px; margin:0px;">
	<input type="hidden" name="client" value="medicine"/>
	<input type="hidden" name="proxystylesheet" value="medicine"/>
	<input type="hidden" name="output" value="xml_no_dtd"/>
	<table border="0" cellpadding="0" cellspacing="0" align="right" style="width:1px;padding-top:2px;padding-bottom:2px;">
		<tr>
<td align="left" valign="middle" > <a href="http://medicine.iu.edu/body.cfm?id=1816"  ><img src="images/people-search.jpg" alt="Find People" border="0" style="margin-top:4px;"></a></td>
<td style="color:#FFFFFF; font-family:Verdana; font-size:10px;">&nbsp;&nbsp;|&nbsp; </td>
			<td align="left"  style="width:1px;" valign="middle" > <input type="radio" name="site" value="medicine" checked/></td>
			<td align="left" valign="middle" style="width:1px;color:#FFFFFF; font-family:Verdana; font-size:10px;">IUSM</td>
			<td align="left" valign="middle" style="width:1px;"><input type="radio" name="site" value="indiana" /></td>
			<td align="left" valign="middle" style="width:1px;color:#FFFFFF; font-family:Verdana; font-size:10px;">IU</td>
			<td align="left" valign="middle" style="width:1px;padding-left:10px;color:#000000; font-family:Verdana; font-size:10px;"><input type="text" name="q" size="15" maxlength="255" value="search..." onfocus="this.value=''" class="search"/></td>
			<td align="left" valign="middle" style="width:1px; font-weight:bold; font-family:Verdana; font-size:10px;"> <input type="image" src="images/searchgo.jpg" name="btnG" value="Search" class="searchgo"/></td>
		</tr>
	</table>
	</form>
	
 

</div>
	</div>
</div>

    <div class="iusm_banner_span"><div class="iusm_banner">
    <a href="http://medicine.iu.edu" target="_blank">
    <img align="left" alt="IU School of Medicine" border="0" src="images/IUSM_banner.jpg"/>
    </a>
    </div></div>

<div id="banner_span">
<div class="shadow_box">
<div class="banner">
<a href="body.cfm?id=2270&oTopid=0"><img src="images/header/gme.jpg" border="0" align="left"></a> 
</div>
</div>
</div>
<div class="hornav_span">
<div class="hornav_shadow">
<div class="hornav">
<div class="hornav_buttons">
	
	<!-- Begin NavBar Output  -  Version:  v0.79a 09/30/2006  -->
	
		<!-- Begin NavBar Bar #1 Content Output... -->
		<table  border="0" cellspacing="0" cellpadding="0">	<tr class="">		<td class="" valign="middle" align="right" title=""><a href="body.cfm?id=1816"  class="">Find People</a></td>		<td class="" valign="middle" align="right" title="">&nbsp;|&nbsp;</td>		<td class="" valign="middle" align="right" title=""><a href="http://www.iupui.edu/maps/"  target="_blank" class="">Campus Maps</a></td>		<td class="" valign="middle" align="right" title="">&nbsp;|&nbsp;</td>		<td class="" valign="middle" align="right" title=""><a href="http://medicine.iu.edu"  class="">IUSM Home</a></td>	</tr></table>
	
		<!-- End NavBar Output -->
	 

</div>
</div>
</div>
</div>
<div class="main_content">
<div class="shadow_box">
<div class="content_inner">
<div class="left_navbar">
<br/>

				
	<style type="text/css">
		table.mainCont1 {padding-left:4px;padding-right:4px;}
		tr.clTop1 {}
		th.clTop1 {vertical-align:top;padding-top:5px;}
		td.clTop1 {text-align:left;padding-right:10px;}
		table.clSub1 {padding-left:5px;}
		tr.clSub1 {}
		th.clSub1 {vertical-align:top;padding-top:6px;}
		td.clSub1 {width:140px;}
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<div style="width:100%;margin-right:0px;text-align:right;"><img src="images/back_go.gif" alt="back" style="margin-bottom:1px;"/> <a style="font-weight:normal; COLOR:#990000;cursor:pointer;font-size:10px;" class="news" onClick="javascript:history.go(-1);">BACK</a></div>

<span class="title">Program Director and Coordinator Page</span><hr/>

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	<p>&nbsp;Skip to:<br /><a href="#Requirements">Requirements for Trainee Appointment</a><br /><a href="#Payroll">Payroll Policies and Procedures</a><br /><a href="#Training_Policies">GME Training Policies and Procedures</a><br /><a href="#General">General Information</a></p>
<p align="center"><a href="documents/GME-RSDT-Forms/calendar_for_coordinators.doc" target="_blank">Calendar of Monthly Responsibilities</a></p>
<p align="center"><a href="documents/GME-RSDT-Forms/calendar_for_coordinators.doc" target="_blank"><img src="http://housestaff.iusm.iu.edu/secure/calendar.jpg" border="0" width="130" height="89" align="middle" /></a></p>
<p style="text-align: left;">New!<br /><a href="documents/GME-RSDT-Forms/ACLS_BLS.pdf" target="_blank">2009 ACLS/BLS Information and Schedules</a></p>
<p style="text-align: left;"><a href="documents/GME-RSDT-Forms/all_coordinators.pdf" target="_blank">List of all Residency and Fellowship Coordinators</a></p>
<p style="text-align: left;"><strong>For information about Indiana Clinic, visit their website </strong><a href="http://becomingindianaclinic.org/extranet/default.aspx" target="_blank"><strong>here</strong></a><strong>.</strong></p>
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<td>&nbsp;</td>
</tr>
<tr>
<td>
<p align="center"><strong><br /><a name="Requirements"></a>Requirements for Trainee Appointment</strong></p>
<ul>
<li><a href="documents/GME-RSDT-Forms/hiring_process.pdf" target="_blank">Hiring Process</a>&nbsp;(pdf)<br />&nbsp;- Routing diagram for contract request, background checks, I-9s, and electronic documents </li>
<li><a href="body.cfm?id=2962" target="_blank">Conditions and Requirements of Appointment</a></li>
<li><a href="documents/GME-RSDT-Forms/letter_of_appointment.pdf" target="_blank">Appointment Letter</a></li>
<li><span style="font-size: 9pt; font-family: Verdana"><a href="http://medicine.iu.edu/documents/GME-RSDT-Forms/letter_of_appointment_request.pdf"><span style="color: #9f1a35">Appointment Letter Request Form</span></a> (Residents &amp; Fellows) </span></li>
<li><a href="documents/GME-RSDT-Forms/additional_fellowship_requirements.pdf" target="_blank">Additional Fellowship Requirements and Documents </a>(pdf)</li>
<li><a href="documents/GME-RSDT-Forms/requirements_personnel_paperwork.pdf" target="_blank">Requirements of Personnel File Forms<br /></a>-Comprehensive description of how new trainee&nbsp;paperwork should be filled out.</li>
<li><a href="documents/GME-RSDT-Forms/initial_appointment_checklist.pdf" target="_blank">Initial Appointment Checklist<br /></a>-This list is a tool for you to track new trainee paperwork as it is submitted.&nbsp; <em>Please do not submit this list to the GME Office!!!</em></li>
<li><a href="documents/GME-RSDT-Forms/pretraining_checklist.pdf" target="_blank">Pre-Training Checklist&nbsp;for Incoming House Staff</a><br />-This list is provided to incoming trainees to help them track necessary training modules and documents</li>
<li><a href="documents/GME-RSDT-Forms/angel_report_procedure.pdf" target="_blank">Angel Report Procedure</a><br />-Instructions for logging into Angel Course Management System and running queries to see which incoming trainees have finished their training modules</li>
<li><a href="documents/GME-RSDT-Forms/npi_instructions.pdf" target="_blank">NPI number instructions</a></li>
<li><a href="body.cfm?id=2974" target="_blank">Stipends</a>&nbsp;</li>
</ul>
<p><a href="documents/GME-RSDT-Forms/all_coordinators.pdf" target="_blank"></a></p>
</td>
</tr>
<tr>
<td>&nbsp;</td>
</tr>
<tr>
<td>
<p align="center"><br /><strong><a name="Payroll"></a>Payroll Policies</strong>&nbsp;<strong>and Procedures</strong></p>
<ul>
<li><a href="documents/GME-RSDT-Forms/h1bprevailingwage.pdf" target="_blank">H1B Prevailing Wage Procedures</a><br />-Stipend by level, e-doc instructions; includes 2009-10 prevailing wages</li>
<li><a href="documents/GME-RSDT-Forms/edoc_basics.pdf" target="_blank">Edoc Basics</a><br />-Brief overview of different types of edocs and how to complete them</li>
<li><a href="documents/GME-RSDT-Forms/overpayment_procedures.pdf" target="_blank">Overpayment Procedures</a></li>
<li><a href="documents/GME-RSDT-Forms/location_policy.pdf" target="_blank">Location Policy</a><br />-Tracking and reporting physical location &nbsp;of House Staff rotation</li>
<li><a href="documents/GME-RSDT-Forms/research_guidelines.pdf" target="_blank">Research Guidelines-(Patient &amp; Non-patient Related)</a><br />-Coding House Staff research activities</li>
</ul>
<p align="center"><br /><strong><a name="Training_Policies"></a>GME Training Policies and Procedures</strong></p>
<ul>
<li><a href="http://medicine.iu.edu/body.cfm?id=934" target="_blank">IUSM Core Values and Guiding Principles</a></li>
<li><a href="body.cfm?id=2976&amp;oTopID=2303#Accomodations" target="_blank">Accomodations for Residents with Disabilities</a></li>
<li><a href="documents/GME-RSDT-Forms/impaired_house_staff.pdf" target="_blank">Alcohol and Drug-Free Workplace Policy</a> (pdf)</li>
<li><a href="body.cfm?id=6978" target="_blank">Background Check Information</a></li>
<li><a href="body.cfm?id=2976&amp;oTopID=2303#Certification" target="_blank">Certification for Active Board Status</a></li>
<li><a href="body.cfm?id=2976&amp;oTopID=2303#Closure/Reduction" target="_blank">Closure/Reduction Policy</a></li>
<li><a href="body.cfm?id=2976&amp;oTopID=2303#Completion" target="_blank">Completion of Training Policy</a></li>
<li><a href="body.cfm?id=2976&amp;oTopID=2303#Duty_Hours" target="_blank">Duty Hours and the Working Environment</a></li>
<li><a href="body.cfm?id=2976&amp;oTopID=2303#Equal_Opportunity" target="_blank">Equal Opportunity/Affirmative Action</a></li>
<li><a href="body.cfm?id=2976&amp;oTopID=2303#Grievance" target="_blank">Grievance, Discipline and Termination</a></li>
<li><a href="body.cfm?id=2976&amp;oTopID=2303#Honor_Code" target="_blank">Honor Code</a></li>
<li><a href="documents/GME-RSDT-Forms/internal_review_procedures.pdf" target="_blank">Internal Review Procedures</a> (pdf)<br /><a href="documents/GME-RSDT-Forms/internal_review_report_template.doc" target="_blank">Internal Review Report Template</a><br /><a href="documents/GME-RSDT-Forms/supplemental_questionnaire.doc">Supplemental Questionnaire</a><br /><a href="documents/GME-RSDT-Forms/resident_survey_summary.pdf" target="_blank">Resident Survey Summary</a></li>
<li><a href="body.cfm?id=8311&amp;oTopID=2303#LOA" target="_blank">Leave of Absence Policy</a></li>
<li><a href="body.cfm?id=8311&amp;oTopID=2303#Military" target="_blank">Military Leave</a> </li>
<li><a href="body.cfm?id=2976&amp;oTopID=2303#Moonlighting" target="_blank">Moonlighting and Other Professional Activity</a><br /><a href="documents/GME-RSDT-Forms/moonlighting.pdf" target="_blank">Moonlighting Activity Form</a></li>
<li><a href="documents/GME-RSDT-Forms/motor_vehicle_record_check_policy.pdf" target="_blank">Motor Vehicle Records Check Policy<br /></a><a href="http://medicine.iu.edu/documents/GME-RSDT-Forms/motor_vehicle_records_check.pdf" target="_blank">Motor Vehicle Records Check Form</a></li>
<li><a href="body.cfm?id=2961&amp;oTopID=2303" target="_blank">Non-Academic Criteria (Technical Standards) for House Staff</a></li>
<li><a href="body.cfm?id=8311&amp;oTopID=2303#Vacation" target="_blank">Paid Time Off Policy</a></li>
<li><a href="documents/GME-RSDT-forms/part_time.pdf" target="_blank">Part-time Residency Policy</a> (pdf)</li>
<li><a href="body.cfm?id=2976&amp;oTopID=2303#Zero_Tolerance" target="_blank">Policy for Unprofessional or Abusive Behavior and Sexual Harrassment</a></li>
<li><a href="body.cfm?id=2972&amp;oTopID=2303" target="_blank">Policy on Official Communications</a></li>
<li><a href="documents/GME-RSDT-Forms/policy_newly_deceased.pdf" target="_blank">Policy Regarding the Newly Deceased</a> (pdf)</li>
<li><a href="documents/GME-RSDT-Forms/review_and_approval_of_documents.pdf" target="_blank">Procedure for Review and Approval of Documents by GMEC and the DIO</a> (pdf)</li>
<li><a href="documents/GME-RSDT-Forms/record_retention.pdf" target="_blank">Record Retention Policy</a></li>
<li><a href="body.cfm?id=2976&amp;oTopID=2303#Relations_with_Colleagues" target="_blank">Relations With Colleagues Policy</a></li>
<li><a href="documents/GME-RSDT-Forms/request_for_new_program.pdf" target="_blank">Request for New Training Program Procedures</a> (pdf)</li>
<li><a href="documents/GME-RSDT-Forms/transfer_policy.pdf" target="_blank">Resident/Fellow Transfer Policy and Evauation Form</a> (pdf)</li>
<li><a href="documents/GME-RSDT-Forms/resident_supervision.pdf" target="_blank">Resident Supervision</a> (pdf)</li>
<li><a href="documents/GME-RSDT-Forms/duty_hours_exceptions.pdf" target="_blank">Requesting Duty Hour Exceptions</a> (pdf)</li>
<li><a href="documents/GME-RSDT-Forms/resident_eligibility.pdf" target="_blank">Resident Eligibility, Selection, Evaluation, and Promotion</a> (pdf)</li>
<li><a href="body.cfm?id=2959&amp;oTopID=2303" target="_blank">Statement of House Staff Responsibilities</a></li>
</ul>
<p>Non-GME Policy Links:</p>
<ul>
<li><a href="http://www.iupui.edu/~oia/SS/" target="_blank">Office of International Affairs</a></li>
<li><strong>Clarian's new Admission Status Policy &amp; Procedural Changes: <br /></strong>&nbsp;<a href="documents/GME-RSDT-Forms/outpatient_service.pdf" target="_blank">Outpatient Observation Services</a><br />&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; --&gt;<a href="documents/GME-RSDT-Forms/slide_presentation.pdf" target="_blank">Slide Presentation</a><br />&nbsp;<a href="documents/GME-RSDT-Forms/admission_status.pdf" target="_blank">Admission Status</a><br />&nbsp;<a href="documents/GME-RSDT-Forms/procedural_changes.pdf" target="_blank">Procedural Changes</a></li>
</ul>
</td>
</tr>
<tr>
<td>&nbsp;</td>
</tr>
<tr>
<td>
<p align="center"><br /><strong><a name="General"></a>General Information </strong></p>
<ul>
<li><a href="http://medicine.iu.edu/body.cfm?id=2971&amp;oTopID=2303#On_Call_Meals" target="_blank">On-Call Meals</a></li>
<li><a href="documents/GME-RSDT-Forms/edoc_instructions.doc" target="_blank">Instructions for Processing E-docs</a></li>
<li><a href="http://www.iupui.edu/~icic/" target="_blank">Indiana Center for Intercultural Communications (ICIC)</a></li>
<li><a href="http://msa.iusm.iu.edu/StudentDevelopment/mentoringmain.asp" target="_blank">IUSM Mentoring Program</a></li>
<li><a href="http://www.medlib.iupui.edu/" target="_blank">IUSM&nbsp;Medical Libraries</a></li>
<li><a href="documents/GME-RSDT-Forms/comparisonh1b_and_j1.pdf" target="_blank">Comparison of H1B and J1 Visa Issues</a></li>
<li><a href="documents/GME-RSDT-Forms/E3vsH1BvsJ1.pdf" target="_blank">Comparison of E3 vs. H1B vs. J1 visas</a></li>
<li><a href="documents/GME-RSDT-Forms/protocol_j1_visas.pdf" target="_blank">Protocol for J-1 Visas</a></li>
<li><a href="documents/GME-RSDT-Forms/childcare.pdf" target="_blank">Child Care Information </a></li>
<li><a href="documents/GME-RSDT-Forms/clarian_people_mover_schedule.pdf" target="_blank">Clarian People Mover Schedule</a></li>
<li><a href="documents/GME-RSDT-Forms/new_email_accounts.doc" target="_blank">Create new E-mail account</a></li>
<li><a href="documents/GME-RSDT-Forms/forward_email_accounts.doc" target="_blank">Forward existing student IUSM e-mail account</a></li>
<li><a href="documents/GME-RSDT-Forms/hospital_contacts.pdf" target="_blank">Hospital Service Contacts</a> (pdf) <br />-Keys, On-Call Rooms, Security,&nbsp; Computer Problems, Gold Cards, Needle Sticks, etc.</li>
<li><a href="documents/GME-RSDT-Forms/malpractice.pdf" target="_blank">Malpractice Coverage</a></li>
<li><a href="documents/GME-RSDT-Forms/program_letter_of_agreement.doc" target="_blank">Program Letter of Agreement</a></li>
<li><a href="http://meded.iusm.iu.edu/Resources/RCCIInfo.htm" target="_blank">Relationship Centered Care Initiative</a></li>
<li><a href="http://msaa.iusm.iu.edu/StudentDevelopment/TLAC.asp" target="_blank">Teacher-Learner Advocacy Committee (TLAC)</a><br /><a href="body.cfm?id=2976#TLAC" target="_blank">TLAC Process for Resolving Conflicts<br /></a><strong>NEW!</strong></li>
<li><a href="documents/GME-RSDT-Forms/acgme_citations.ppt" target="_blank">ACGME Program Citations</a><br />Common program citations and what a program coordinator can help avoid. </li>
</ul>
<p>&nbsp;</p>
</td>
</tr>
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<p align="center"><strong><br /></strong><strong>Reminders</strong>&nbsp;</p>
<ul>
<li><strong>Next Coordinators' meeting -&nbsp;November 10, 2009</strong><strong>; 2-3:30pm,&nbsp; in Emerson Hall Rm. 304</strong></li>
<li><strong>It is recommended that Program Coordinators apply to become a Notary Public of Indiana. &nbsp;For more information, please click <a href="http://www.in.gov/sos/business/notary/" target="_blank">here</a>. &nbsp;</strong></li>
</ul>
<p>&nbsp;</p>
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